The Director Identification Number (DIN) is a unique identifier assigned to individuals who wish to become directors or are already directors of companies in India. To ensure the authenticity and accuracy of the information, the Ministry of Corporate Affairs (MCA) mandates an annual KYC (Know Your Customer) filing for all DIN holders. This process is crucial for maintaining the integrity of corporate governance.

Legal Framework

The DIN KYC filing is governed by the Companies Act, 2013, and the Companies (Appointment and Qualification of Directors) Rules, 2014. The relevant rule is Rule 12A, which outlines the requirements for directors to submit their KYC details annually.

Types of KYC Forms

There are two types of KYC forms that directors need to be aware of:

1. DIR-3 KYC
   • This form is used for the first-time KYC filing after the allotment of DIN.
   • It requires professional authentication and submission of detailed information.
2. DIR-3 KYC (Web)
   • This form is used for annual KYC filings after the initial DIR-3 KYC has been submitted.
   • It involves confirming existing details through OTP verification and does not require professional authentication.

Filing Procedure

1. DIR-3 KYC Filing
   • Visit the MCA portal at mca.gov.in.
   • Log in using your ID and password.
   • Navigate to MCA Services > DIN Services > DIR-3 KYC.
   • Fill in the relevant details and attach the necessary documents.
   • Submit the form after professional authentication.
2. DIR-3 KYC (Web) Filing
   • Visit the MCA portal at mca.gov.in.
   • Log in using your ID and password.
   • Navigate to MCA Services > DIN Services > DIR-3 KYC (Web).
   • Enter the DIN and verify the details through OTP sent to the registered email and mobile number.
   • Submit the form without any professional authentication.

Required Documents

The following documents are typically required for DIR-3 KYC filing:

1. PAN Card
2. Aadhaar Card
3. Passport (if available)
4. Personal Mobile Number and Email ID
5. Proof of Address (such as utility bills or bank statements)

Due Date and Penalties

• The due date for filing DIR-3 KYC is September 30th of every financial year.
• Failure to file within the due date results in the deactivation of the DIN, prohibiting directors from performing official duties.
• A late fee of ₹5,000 is applicable for reactivating the DIN after the due date.

Importance of Compliance

Maintaining compliance with DIN KYC filing is essential for several reasons:

1. Regulatory Compliance: Ensures adherence to MCA regulations and avoids penalties.
2. Corporate Governance: Enhances the credibility and transparency of the company’s management.
3. Identity Verification: Confirms the authenticity of directors and prevents fraudulent activities.